MonkCMS Help

Event Coordinators are CMS users associated with a given event. Their names and contact information can be made available to the public on event detail pages, and they can receive RSVP notification emails for a given event when users register. If registrants were to reply to the event's registration confirmation email, the email will be sent to the Event Coordinator.

Setting up an Event Coordinator

To set up an Event Coordinator for an event, follow these steps:

1. Verify in People > Members that the user has a Member account set up in the CMS, and that they have a valid email address provided.
2. In Events > Coordinators, create a new Event Coordinator (or edit an existing one). While editing the coordinator record, be sure to link their appropriate user account. Without the user account linked, they cannot receive the appropriate emails from the CMS.
3. When creating a new event, on the Detail screen, select the user's name in the Coordinator dropdown. Currently, only one user can be designated as the Event Coordinator.
4. Check Allow Registration near the bottom of the page, and check Email Coordinator Registration Notifications. This will send an email to the coordinator when a user successfully registers. If the Event Coordinator's email address is not specified in their member account, the site's default email address will be used.

Note:

• It is recommended for the coordinator to complete a test event registration to confirm that they are receiving emails correctly. If it appears as if no email is coming through, it is recommended to check the Spam/Junk folders of the email account.
• If no Event Coordinator is associated with an event, replies to confirmation emails will be sent to the site's default email address set in Admin > Site.

Coordinators and permissions

You may wish to create accounts for event coordinators without providing permission to edit CMS content. To do that, you can change permissions for these site members. See Members & Permissions for more.

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